I. Document Services

The Office of Document Services, located in the basement of the O’Connor Campus Center, provides a number of printing, copying, and imaging services to members of the faculty.

Printing of course manuals and/or collections of articles for classroom use is done by this office. Jobs requiring fewer than 500 copies will generally be done on a photocopying machine. The per-copy rate for these jobs is determined each year. Larger jobs will generally be done on an offset press. Charges for photo-offset depend on the nature of the job; price quotations will be given on request.

All work done by Document Services must be charged against the department budget code number and the charge approved in advance by the department chair. Course manuals and collections of articles for student use in a course are sold to students through the University Bookstore in order to recover costs of printing and handling (although on occasion an instructor may distribute a short article gratis to the class).

Educational material to be purchased by students must be processed through the University Bookstore. For material which requires copyright permission, a special form available from Document Services must be completed and handed in at the time of the request for reproduction. Permission for copyrights can be requested electronically through Academic Permission Services. All work done by Document Services for resale in the bookstore to students will be charged against the bookstore account.  Any additional charges incurred, such as typing or copyright charges, must be given to Document Services at this time via voucher or an invoice. These extra expenses will be added to the printing costs and will be reflected in the selling price to students

Materials so prepared for use in courses will be sold to students by the University Bookstore. Normally, reproduced materials will not be kept longer than one term. Instructors are requested to confer with the book department manager when be exceptions to this practice might appear in order. In all cases, the actual quantity of reproduced packets of materials will be determined by the bookstore, according to procedures followed in ordering texts.

Although Document Services gives priority to printing course materials, the volume of work makes it imperative that sufficient lead time be given for work to be completed when needed. This is especially important for long course manuals or collections of articles, for materials needed at the beginning of a term, and for work which is to be distributed to a sizable portion of the student body. To recognize the additional costs associated with “rush” jobs, a premium charge will be added to such jobs.

Faculty members should be aware of the limitations on copying set forth in the federal copyright law (PL 94-553, October 19, 1976), which went into effect January 1, 1978. Manuals should not create, replace, or substitute for anthologies, compilation, or collective works, nor should they include extensive amounts of copyrighted text unless permission has been granted. The concept of “fair use” as defined in the law provides some latitude to make limited use of copyrighted material for educational purposes which does not affect the market for the copyrighted work. Any questions should be referred to the Vice Provost for Administration and Planning or Document Services.

Notices for distribution by departments may also be offset press. Charges for such printing are made to a departmental budget code number and must be approved in advance by the department chair. For distribution of such notices through campus mail, see the section on Campus Mail Services and Distribution of University Notices.

The Office of Document Services in coordination with the Office of Communications, also has facilities for typesetting, design, and layout of brochures, booklets, programs, posters, flyers, and tickets. The procedures to be followed for such services are described below in the section on Office of Communications, Section V.L. Charges for these services are made to a departmental budget code number and must be approved in advance by the department chair.

Additional information on imaging, copying and printing is available from Document Services by telephone, email or web page.