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In 2002, Colgate renovated a large corner building in downtown Hamilton and moved its bookstore off campus. The new Colgate Bookstore is now the largest independent downtown bookstore and music store in central New York. This four-story, 25,000 sq. ft. store provides all of the course books, both new and used, that students need for their classes, as well as an impressive general book department with fiction and non-fiction books, scholarly titles, antiquarian books, a large children’s book department, and a unique international book collection. In addition to providing Colgate clothing, giftware, and memorabilia, the Bookstore carries CDs and DVDs, a large selection of school, art, dorm, and office supplies, newspapers, magazines, fun and unique gifts for every occasion, and computer hardware and software at educational pricing. Additional amenities include book signings and readings by nationally known and local authors, family-friendly events and weekly children’s programs, a full-service café, a gift registry service, gift cards, frequent buyer clubs, high speed Internet access, music listening stations, comfortable seating, a conference room, and an art gallery.

Faculty receive a 10 percent discount on most Bookstore items and can access a two million book online database to securely order general books for private research and personal reading. Visit the Bookstore’s website at for the complete list of services and upcoming events or to quickly and securely purchase books and merchandise online.

A small satellite convenience store is located in the O’Connor Campus Center.

The following services are of specific interest to faculty:


1. Books and Related Course Supplies for Students All new and used textbooks, study guides, course packets, art supplies, and any other items to be purchased by students for use in a course should be ordered through the Colgate Bookstore as outlined below:

a. Textbook adoptions can be submitted electronically through the Colgate portal at This fast and easy method allows faculty and administrative assistants to review past adoption histories for specific courses and dramatically increases the fill rate for new and used textbooks. Complete instructions for submitting online adoptions are located in the textbook portion of the Bookstore’s website: The Bookstore also hosts an annual training seminar for academic administrative assistants and interested faculty.

b. Orders for the fall term and fall study groups are due by April 1, spring term and spring study groups are due by October 15. Submitting course adoptions by these dates allows students to receive more money for their books during textbook buyback each semester, gives the Bookstore a competitive edge in obtaining quality used books for students, and ensures that required textbooks will be on the shelves by the first day of class. Between used book sales and buyback, the Bookstore returned more than $250,000 to students in 2003. By submitting adoptions on time (even partial adoptions), faculty can have a direct impact on how much money students save on textbooks each semester. Faculty are requested to inform the textbook department of courses in which no text is required.

c. Though the Bookstore obtains early registration figures for courses from the Registrar, faculty are advised to contact the textbook department whenever new figures become available to ensure that the correct quantity of books has been ordered.

d. The Textbook Department will contact faculty directly whenever a textbook goes out of print, out of stock, or is delayed, so that an alternate text may be selected.

e. Special course materials, such as art supplies, may be ordered from the Bookstore general merchandise department at 315-228-6956 or 315-228-7482. Please include as much description as possible to facilitate the ordering process.

f. To obtain photocopied materials (course packets) for a class, faculty should contact Document Services at 315-228-7487 then notify the textbook department so that adequate shelf space is reserved for packets.

g. To assist faculty and administrative assistants in locating accurate publication information, the Bookstore has provided a link to Books in Print within the adoption portion of the portal.

h. Textbooks will be removed from the shelves and returned to the publisher beginning November 1 for the fall term and March 15 for the spring term. The Bookstore issues a notice to this effect to faculty and students prior to these dates.

i. Instructors must not collect money from students for special materials to be used in a course.


2. Department Requirements Books charged to a Banner code for departments or individuals must be ordered through the Colgate Bookstore, as detailed on the Colgate Purchasing website. These purchases may be made in person, by phone, or online.


3. Special Orders The Bookstore can order any book, CD, DVD, or video currently in print and will do out of print book searches as well at no extra charge. Free freight is offered on all books and CDs ordered through the Bookstore’s primary distributors, and most domestic special orders arrive in less than one week. Orders placed directly to publishers take slightly longer and incur publisher shipping and handling fees. Overnight, Next Day Air, and 2-day Air shipping options may be requested for an additional charge. The Bookstore also processes special orders for specific school, art, or computer supplies, with most arriving in 2–3 days. Purchasing discounts are available on bulk orders.


4. Examination or Desk Copies To obtain a complimentary examination or desk copy of a book, faculty members must communicate directly with the publisher’s representative or the publisher.


5. Faculty and Staff Discount on Cash Purchases The Bookstore offers a 10 percent discount to faculty and staff on the majority of items stocked in the store. The Colgate ID card must be presented at the time of purchase to ensure the discount.


6. Books for Visiting Authors The Bookstore provides books for nearly 100 readings and lectures on campus each year. Faculty involved in bringing authors to Colgate may contact the general book department with the relevant information (name of author, location, date, and time of event, expected attendance, and requested titles), and the Bookstore will order, display, and sell books at your event at no charge to the department.


7. Scheduling Events at the Bookstore The Class of 2003 Event Room, located on the 3rd floor of the Colgate Bookstore, may be reserved at no charge for department meetings and special events by contacting the Bookstore Event Coordinator at 315-228-6943. This room accommodates up to 100 guests. Tables, chairs, podium, flip charts, audio visual equipment, high speed Internet access, and coffee service are available with this room. A smaller conference room that comfortably seats 10 is also available for department or private meetings upon request.


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