1. The Faculty Meeting The Faculty meets once each month of the Fall and Spring semesters:
a. to bring up and air matters which should be considered by one of the Boards, one of the Standing or Liaison Committees, or one of the Committees of the Faculty, and to consider any matter under discussion by any Board or Committee;
b. to act on policy proposals from the Academic Affairs Board and from Committees of the Faculty;
c. to direct the Academic Affairs Board to initiate a study on any matter under its jurisdiction and to inform the Faculty of its findings;
d. to direct the Academic Affairs Board to act upon any matter within the Board’s jurisdiction;
e. to receive regular reports from the various Boards and Committees of the Governance System;
f. to hear regular reports by the President on the state of the college and to hear reports and announcements by administrators and colleagues;
g. to vote degrees;
h. to vote “sense of the Faculty” resolutions;
i. to nominate candidates for election to the various governance bodies and to committees of the Faculty; elections will take place electronically before the next Faculty Meeting with the same voting eligibility as at Faculty Meetings;
j. to ratify amendments to the Constitution of the Colgate Governance System.
The business of the Faculty shall be conducted according to the procedures which have been customary to Colgate until they are amended by a majority of those present and voting at a meeting of the Faculty.
2. Standing Committees of The Faculty
a. The Committee on Faculty Affairs The Committee shall propose to the Faculty policies and recommendations of policies on faculty appointments, faculty promotions, academic freedom and tenure, all matters pertaining to professional standards and ethics, loads, leaves, grants for development and research, faculty welfare, and similar matters.
The Committee shall propose to the Faculty procedures for faculty discipline and for hearing grievances from the faculty. The Committee shall consist of ten members of the Faculty (one each from the Divisions of the Arts and Humanities, Natural Sciences and Mathematics, Physical Education, Recreation and Athletics, Social Sciences, one from the library faculty, and five members at large for three-year, nonrenewable terms), the President, and the Dean of the Faculty. The Committee shall elect its own Chair. The Associate Dean of the Faculty acts as secretary.
Reporting to the Faculty Affairs Committee shall be the Research Council, members of which shall be appointed by the Dean of the Faculty. The Faculty Affairs Committee also recommends faculty to serve on the University Benefits Committee.
b. The Committee on Promotion and Tenure The committee shall consist of one full professor representing each of the four academic divisions and one position at large. Members will serve three-year terms. The at-large position will be open to both full and associate professors in those four divisions; associate professors must have at least three years in rank before serving. The Committee will choose a chair from among the full professors. The chair will normally have at least one year of experience on the Committee or as a division director. The division director (or directors, in the case of a joint appointment) will be present at all of the meetings pertaining to the candidate in his or her division. The Committee on Promotion and Tenure will review and make recommendations to the dean of faculty and president on all cases for third-year review, promotion to associate professor, the granting of tenure, and promotion to full professor. Because recommendations are reached through careful evaluation of the dossier according to the Guidelines for Reappointment, Tenure, and Promotion (see Section III. F.), the dean of faculty and the president should treat the elected committee's recommendations with a high degree of deference.
The elections for the Promotion and Tenure Committee will be conducted by means of instant run-off voting by the entire faculty, who will be able to vote for all five positions regardless of division. Because faculty elected to the committee may need to make adjustments in teaching schedules, elections should be held two semesters prior to the semester in which a term on the committee begins. A list of all full professors by division will be posted online approximately two weeks before the election, beginning with a one-week opt-out period for those unable or unwilling to serve. The Nominating Committee will supervise this process, resolve any problems that may come up, and verify the final online voting ballot.
University Studies: Those eligible to represent University Studies will include the following categories:
- Members of departments or programs located in University Studies
- Current holders of joint appointments in University Studies
- Recent directors of University Studies interdisciplinary programs (within the last ten years)
- Recent university professors or University Studies division directors (within the last ten years)
The At-Large Position: This position will be elected in the manner described above from among all full professors and all associate professors with at least three years in rank who have chosen not to opt out, regardless of division.
If someone is elected in more than one category: Candidates may run in the at-large position or for the appropriate divisional position. If a candidate wins in more than one category, the Nominating Committee will determine which category that candidate will represent. The division or position not chosen will go to the second-place candidate in that category. The Nominating Committee will supervise this process.
c. The Faculty Nominating Committee The committee shall nominate to the Faculty representatives to the various Boards and Committees of the Governance System and elected Committees of the Faculty. It shall consist of five members of the Faculty elected for three-year, nonrenewable terms from at least twice as many nominees as there are vacancies on the Committee. At least four of the members of the committee shall be tenured. Nominations for the Nominating Committee shall be made from the floor of the February meeting of the Faculty, and elections to the Committee shall be held at the March meeting. The Committee shall elect its own Chair.
d. The Faculty Committee on Affirmative Action Oversight The Committee shall consist of four elected faculty members, at least one of whom shall be a woman and at least one of whom shall be a member of an underrepresented group as defined by federal affirmative action regulations; the Chair (if a faculty member) or other faculty representative of the Committee on ALANA Affairs; and a faculty member from the Committee on Faculty Affairs. All of the four elected Committee members will serve three-year terms. The Director for Equal Employment Opportunity and Affirmative Action shall be an ex officio member and secretary (nonvoting) of the Committee. The Committee shall elect a chair from among its members.
The Faculty Committee on Affirmative Action Oversight shall be charged to work closely with academic departments, the Director for Equal Employment Opportunity and Affirmative Action, and the Dean of the Faculty in overseeing faculty recruitment and hiring from the standpoint of Colgate’s affirmative action program, and in rendering such assistance as it is able to all concerned. The Associate Provost for Equity and Diversity and the Associate Dean of the Faculty shall report regularly to the Committee and shall keep it fully informed as vacancies occur in academic departments and as faculty recruitment and hiring proceeds during the year. The Faculty Committee on Affirmative Action Oversight shall monitor the process of faculty recruitment and hiring in light of affirmative action procedures and goals, and shall report its findings and recommendations to departments and to the Dean of the Faculty as occasion warrants. At least once each year, the Committee shall report to the faculty.
e. Advisory and Planning Committee This committee is concerned with institution-wide planning at the University. It meets regularly to oversee the implementation of existing institutional plans, to examine issues of long-term planning, and to advise the President on matters of importance to the university community. A faculty member chosen by the faculty members of the committee reports to the Faculty at least once a year.
The membership of the Committee is as follows:
- Dean of the Faculty/Provost
- Dean of the College
- Vice President for Finance and Administration
- 4 Faculty (one member each from the divisions of Natural Sciences and Mathematics, Social Sciences, Arts and Humanities, and University Studies), elected to staggered 3-year, nonrenewable terms
- Chair of the FAC
- Chair of the Faculty Affirmative Action Oversight Committee
- 3 Faculty (appointed by the President, after consultation with the FAC, to 1-year terms, renewable for up to two additional years)
The President chairs the committee and will arrange for a member of the President’s staff to take minutes. Members of the committee who go on leave for a single semester shall not be replaced. The committee may invite to its meetings other members of the university community as consultants on particular issues, but no additional members of the committee shall be appointed.
f. The Committee on Intellectual Property The committee on intellectual property serves as an advisory committee to the Provost on all University intellectual property issues. The committee’s responsibilities will include the review of intellectual property issues affecting the University, determination of ownership of intellectual property, recommendation of policies for allocation of revenues, and review or development of policy recommendations pertaining to intellectual property. The membership of the committee is as follows:
- Associate Provost
- Financial Vice President and Treasurer (or delegate)
- Chief Information Technology Officer
- Four of the elected members of the Faculty Affairs Committee selected by the Faculty Affairs Committee (including one each from the Divisions of the Humanities, Natural Sciences and Mathematics, and Social Sciences)
- University Librarian (or designate)
Either the Faculty Affairs Committee or the Provost determines when an issue arises that the committee needs to be constituted to address. The Associate Provost chairs the committee.
1 The convener will consult with the Nominating Committee or the Committee on Faculty Affairs, or both, prior to the appointment and election of faculty representatives on ad hoc committees. The creation of such committees will be promptly announced to the university community, with their charges and membership lists made publicly available.3. Ad Hoc Committees When issues arise that cannot be handled within the existing committee system, the President or the Dean of the Faculty may involve faculty in university decision-making through the creation of temporary ad hoc committees. Such committees will normally be charged with matters that will require at least one month but no more than twenty-four months of consideration. The convener will whenever possible draw faculty representatives from the elected membership of relevant existing committees. At least half the faculty representatives on ad hoc committees will be so drawn or will be chosen by special election at a meeting of the Faculty.
1 But this provision shall not apply to committees formed for the purpose of planning capital projects (users’ committees).
- Faculty Handbook - Table of Contents
- I. Organization of the University
- II. University Governance
- III. The Faculty
- A. Organization
- B. Academic Freedom and Professional Ethics
- C. Regulations on Appointments, Tenure, and Academic Freedom
- D. Departments, Programs, and Divisions
- E. Mentoring
- F. Guidelines for Reappointment, Tenure, and Promotion
- G. Procedures for Decisions on Reappointment, Promotion, and Tenure
- H. Compensation and Benefits
- I. Retirement
- J. Equity Grievance Policy
- K. Professional Activities
- L. Leaves of Absence
- M. Teaching and Advising Responsibilities of Faculty Members
- N. Teaching in Other Programs
- O. Regulations on Appointments for Division of Physical Education, Recreation, and Athletics
- P. Appointment, Reappointment, and Promotion of Library Faculty
- IV. Academic Information
- V. Support Services and Miscellaneous Information
- A. Office of Corporate, Foundation, and Government Relations (Grants Office)
- B. Administrative Assistants
- C. Travel Policies
- D. Libraries
- E. Bookstore
- F. Information Technology Services (ITS) Facilities and Support
- G. Instructional Technology
- H. Campus Mail Services and Distribution of University Notices
- I. Document Services
- J. Purchasing
- K. Telephone Service
- L. Office of Communications
- M. Reserving Rooms
- N. Use of University Facilities
- O. Campus Safety
- VI. General University Policies
- Tracking Recent Changes
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