For faculty serving in the Division of Physical Education, Recreation and Athletics (PERA), the following regulations shall apply:
1. Graduated Appointments
a. Graduated appointments shall be awarded to all full-time PERA faculty members, except coaches in the athletic scholarship sports and football.
b. The graduated appointment, designed to reward sustained high standards of performance and to provide progressively greater employment security, shall be made on three levels:
(1) Level I Initial one-year contract, normally renewable annually for a maximum of two additional years.
(2) Level II Three-year contract, normally commencing with the fourth year of employment and renewable once.
(3) Level III Five-year contract, normally commencing with the tenth year of employment and renewable indefinitely.
c. New Faculty shall normally begin employment at Level I. Under special circumstances, however, a new faculty member may enter at a higher level than I upon the recommendation of the Director of PERA and with the approval of the Dean of the Faculty.
d. Evaluation of a faculty member shall be by an administrative review committee comprised of the Director of Athletics, both senior Associate Directors of Athletics, and the Assistant Director of Athletics. The collective recommendation derived from the administrative review committee shall be forwarded by the Director of Athletics to the Dean of the Faculty for his/her consideration.
e. Faculty members will be evaluated in terms of their effectiveness within their particular job definition and expectations. Criteria considered shall include the administration and management of the individual’s program; concern for the academic performance, health and safety of the athletes; management of their budget and restricted gift accounts; teaching; coaching; professionalism; colleagueship; recruiting; and service to the University through such things as committee membership, alumni relations and community relations. In addition, the evaluation process shall encompass the institutional concerns expressed in the first paragraph of the Committee on Faculty Affairs report on June 28, 1978, in Section E.5 (above). Details of the evaluation process and criteria, as they relate to the position categories, are available in the Office of the Director of Athletics.
f. When in the collective judgment of the administrative review committee the faculty member has not met the Division’s performance expectations nor has demonstrated sufficient promise of performing up to these standards in the future, a recommendation for a shorter term contract than would normally be granted to the employee or a recommendation to terminate may be made to the Dean of the Faculty. In addition, changes in institutional needs and/or priorities, as described in the paragraph in Section E.5 cited above, can mandate the termination or redefinition of the position.
g. Procedures for renewal or termination:
(1) The University shall notify faculty members in writing of the terms and conditions of renewals in March.
(2) In the event of termination during the first or second year of appointment, written notification shall be given to the faculty member by March 31, with termination effective at the end of that same academic year.
(3) In the event of termination after two or more continuous years of service, the faculty member shall be given written notification at least twelve months prior to termination.
h. Grievance Procedure: Grievance procedures for graduated contract appointment decisions shall follow those established for grievance of third-year review, promotion, and tenure. See Section C.17.
2. Negotiated Contracts
a. Negotiated contracts shall be awarded to head coaches of athletic scholarship sports and football in recognition of the high visibility of their sports and the consequent expectation that these programs bring credit to Colgate University.
b. These contracts shall be negotiated between the coach and the Director of the Division of PERA, subject to approval of the Dean of the Faculty.
c. When negotiated contracts are renewed, the Director of the Division of PERA shall make a recommendation to the Dean of the Faculty.
d. Termination of negotiated contracts shall be at the discretion of the Director of the Division of PERA, subject to approval of the Dean of the Faculty. Written notification of termination shall be given no later than March 31, effective at the end of that same academic year.
e. Head coaches of athletic scholarship sports and football are eligible for Level III status after nine consecutive years of employment as Head Coach. Their future contracts shall continue to be negotiated contracts and normally they will be of five years’ duration.
3. Annual Contracts
a. Annual contracts shall be awarded to assistant coaches with faculty status in athletic scholarship sports and football.
b. Assistant coaches in these sports shall be evaluated annually by their respective head coach, who in turn shall make recommendations for renewal or termination to the Director of the Division of the Division of PERA. The Director’s recommendation, in turn, shall be subject to approval of the Dean of the Faculty.
c. Written notification of renewal or of termination, effective at the end of the same academic year, shall be given no later than March 31.
- Faculty Handbook - Table of Contents
- I. Organization of the University
- II. University Governance
- III. The Faculty
- A. Organization
- B. Academic Freedom and Professional Ethics
- C. Regulations on Appointments, Tenure, and Academic Freedom
- D. Departments, Programs, and Divisions
- E. Mentoring
- F. Guidelines for Reappointment, Tenure, and Promotion
- G. Procedures for Decisions on Reappointment, Promotion, and Tenure
- H. Compensation and Benefits
- I. Retirement
- J. Equity Grievance Policy
- K. Professional Activities
- L. Leaves of Absence
- M. Teaching and Advising Responsibilities of Faculty Members
- N. Teaching in Other Programs
- O. Regulations on Appointments for Division of Physical Education, Recreation, and Athletics
- P. Appointment, Reappointment, and Promotion of Library Faculty
- IV. Academic Information
- V. Support Services and Miscellaneous Information
- A. Office of Corporate, Foundation, and Government Relations (Grants Office)
- B. Administrative Assistants
- C. Travel Policies
- D. Libraries
- E. Bookstore
- F. Information Technology Services (ITS) Facilities and Support
- G. Instructional Technology
- H. Campus Mail Services and Distribution of University Notices
- I. Document Services
- J. Purchasing
- K. Telephone Service
- L. Office of Communications
- M. Reserving Rooms
- N. Use of University Facilities
- O. Campus Safety
- VI. General University Policies
- Tracking Recent Changes
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